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Office Manager

Posted on Aug 8, 2017
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Worksafe is Hiring! Worksafe is looking for an Office Manager to support our mission to advance the rights of low income, immigrant, and vulnerable workers throughout California. The position is based in Oakland, California.

POSITION SUMMARY: Our new Office Manager will ensure the daily functioning and health of our organization by maintaining our financial and administrative systems and providing administrative support for key projects.  The ideal candidate is passionate about workers’ rights and social justice, is responsible and organized, has a sharp eye for detail, thrives when handling multiple tasks in a team environment, is thoughtful and knowledgeable about streamlining work processes, and has strong computer and bookkeeping skills. Depending on performance and interest, there may be opportunities to expand the roles and responsibilities of this position.

ABOUT US: Worksafe is a worker justice-focused nonprofit that advocates for the health and safety of California workers, in particular low wage and immigrant workers. Worksafe advocates for stronger legal protections to keep workers healthy and safe on the job. We work with legal aid providers, unions and other worker organizations, and community and environmental groups to improve working conditions for Californians and bring justice to the workplace.

CORE RESPONSIBILITIES

Worksafe is a small office where people wear many hats, and consequently the office manager has a broad range of critical duties that make it possible for Worksafe to function. Major duties include:

Office Administration

  • Perform basic human resources functions such as onboarding new employees and keeping the employee handbook up to date;
  • Liaise with payroll and benefits vendors and administrators;
  • Manage the acquisition and upkeep of office equipment and supplies;
  • Manage logistics for regular events, retreats, and meetings.

Financial Administration

  • Carry out basic bookkeeping tasks, including processing payments, grant awards, and donations;
  • Assist with compiling budget documents and other financial reports;
  • Liaise with auditors and bookkeeping firms throughout the year;
  • Maintain physical records of all financial transactions;
  • Support donor relations functions.

Project & Grant Support

  • Assist in the creation of advocacy materials and our annual report;
  • Maintain project data for the purposes of grant reports and applications, and assist in compiling grant reports and other program activity summaries.

Other Administrative Support

  • Support the Executive Director in tracking the organization’s strategic and operational goals;
  • Provide administrative support as needed for special projects;
  • Other duties as assigned — this position has room for growth and the expansion of its roles and responsibilities.

SKILLS & QUALIFICATIONS

  • Strong verbal, written, and interpersonal communication skills
  • Consistent attention to detail
  • Efficient and productive, with good time management skills
  • Self-starter, independent problem-solver, with ability to manage priorities and troubleshoot challenges independently
  • Proficiency with Microsoft Excel required; demonstrable experience with other Microsoft Office programs (Word, PowerPoint) and Google Docs required; experience with QuickBooks Online strongly preferred
  • Familiarity with Salesforce or similar constituent relationship management (CRM) system strongly preferred
  • Knowledge of basic bookkeeping functions and accounting controls a plus
  • Experience in fundraising/development for nonprofits, including grants administration and event planning a plus
  • Bilingual in a language of one or more California immigrant worker populations a plus
  • Experience with general tech troubleshooting including software, hardware, and network issues a bonus
  • Passion for protecting the health and safety of workers, their families, and communities required

Applicants should have at least one year of experience in a professional administrative position, or equivalent training or experience.

Compensation is commensurate with experience and highly competitive with similar Oakland nonprofits. We offer a generous benefits package including health, dental, 401(k), and commute reimbursement. This is a non-exempt (hourly wage, overtime eligible), full-time position, but we would consider a highly experienced candidate seeking a regular part-time position. Worksafe is an equal opportunity employer. Women, LGBTQ people, and people of color are strongly encouraged to apply.

To apply, please send a cover letter and resume in PDF or .docx format to mortenburger@worksafe.org and include “Office Manager” in your email subject line. Please submit your application by September 1, 2017 for priority consideration. No phone calls please.

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